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Assistant Manager, Centralise Procurement

Req ID:  4310
Job Description: 

Job Summary

Responsible for the overall protection and management of the Bank’s legal risks.  Provide legal advisory services, render a legal opinion, develop, manage and control all facets of contract formation, negotiation and management and provide technical guidance and oversight of the contract management function and undertake and participate in such project or assignment as may be identified by the Bank from time to time.

 

Duties and Responsibilities

Section A - Specific

1. Provide day-to-day contract administration support and manage and administer the full life-cycle of the procurement contracts processes

2. Prepare and vet Letter of Intent, Letter of Awards, legally binding contracts, agreements or instruments such as non-disclosure, purchase orders,  contracts and subcontracts etc. utilizing both custom and standard terms and conditions until contract execution. Ensure all contracts are reviewed and approved by the Reviewing Parties (e.g. Legal, Compliance, Shariah, Business Unit etc.) prior to the contract execution.

3. Examine, evaluate and participate in developing and negotiating contracts, and provide technical advice and guidance to minimize risk, ensure compliance with laws, regulations, and policies, and realize operational effectiveness and efficiency in these functional areas.

4. Assess, evaluate analyze, and interpret contract or agreement terms and conditions and recommend alternative language, solutions together with Reviewing Parties/ Legal Department/ relevant Business Unit/ Support Unit in resolving any disputes, vendor risk compliance, or performance issues, as necessary.

 

Section B - Generic

  1. Exercise good judgement in selecting best-contracting methods, techniques and evaluation criteria for obtaining results.
  2. Serve as a subject matter expert in procurement and contracting and develops standards for legally binding agreements, contracts, policies, procedures, templates, tools and systems.
  3. Provide subject matter expertise, advice, recommendations, training and guidance to staff and management on contractual and procurement related issues, SLAs, policies, procedures, issues, and systems.
  4. Own the procurement process and support various procurement functions such as sourcing, vendor management, payment and assist staff in drafting of requests for proposals, specifications, terms of reference, evaluation criteria and sole source justifications etc.
  5. Ensure that for all contracts and procurement actions, appropriate documentation is obtained, tracked and maintained within corporate databases, contracts or purchasing (business) systems in an accurate, systematic and timely manner.
  6. Provide quality assurance and oversight to contract and procurement-related functions by evaluating and identifying gaps in legal instruments, policies, procedures, business systems, processes or tools, and recommend and implement updates and/or improvements ensuring organizational efficiency, effectiveness and standardization
  7. Establish and maintain positive working relationships with internal and external parties, vendors and stakeholders.
  8. Ensure all risk related controls in the department are in place and implemented accordingly.
  9. Any other duties/assignments as and when directed/assigned by the superior for the Department and business requirements from time to time.

 

Qualification:

Degree in law/related discipline or equivalent professional qualification

 

Years of Experience:

Law graduate with minimum of 6 years working experience as in-house legal counsel or contract manager,  experience in the banking industry would be an advantage

 

Specific Skills/Knowledge and Certification Required:

  1. Pleasant personality and inclination towards a performance-driven culture.
  2. Excellent communication, interpersonal with good business acumen.
  3. Be an assertive and innovative team player, highly independent, committed, self-motivated, resourceful and result-oriented.
  4. Experience in working in a fast-moving business environment.
  5. Ability to network across a variety of functions at various levels.
  6. Ability to multi-task.
  7. Ability to work independently with less supervision
  8. Skilled in the development and use of ERP/financial or other business systems