Assistant Manager, Contract Management - Procurement

Summary

Reviewing and ensuring all contracts being reviewed by the relevant reviewing parties prior to contract execution, assist in the registration of new vendor and management of vendor profile/database, maintaining registers and preparing reports.

Duties and Responsibilities

1. Contract Management (Major)

• Reviewing and consolidating draft contracts to ensure all Bank Islam’s boilerplates’ provisions are incorporated into the contracts and guaranteeing the terms are water-tight
• Liaising with the reviewing parties to ensure the provisions in the contracts are in line with legal, commercial, and technical requirements as well as protecting Bank Islam’s interest
• Ensuring approval received from the Management are in line with the stipulated terms in the contracts
• Ensuring all contracts being reviewed and confirmed by reviewing parties i.e., Legal, Shariah and Compliance (for outsourcing vendors) prior to the contract execution
• Maintaining registers related to contract execution.
• Providing legal opinion on the provisions on contractual documents as and when needed from time to time

2. Vendor Management 

• Assist in the registration of new vendor and management of vendor profile/data base
• The process will cover the following:

1. To coordinate vendor registration and pre-qualification process.
2. To review vendor evaluation criteria.
3. To perform vendor’s performance analysis continuously.
4. To maintain vendor database and relevant records.

3. Registers and Reports

• Assist in preparing the related registers and reports and ensure the report are maintained and updated accordingly

1. Contract Report
2. Purchase Order Reports
3. RFQ Reports
4. Tender Reports

4. Staff Performance Management and Development

• To attend appropriate and relevant courses, training & seminar
• To improvised in attending complaints/enquiries received from Branch/Departments

5. Others

• Ensure adherence and compliance to all internal policies/guidelines and external regulatory requirements.
• Any other duties/assignment as and when directed/assigned by the superior as per business requirement from time to time.