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Assistant Manager, Corporate Secretarial

Req ID:  4804
Job Description: 



Provide company secretarial services and function as the gatekeeper of corporate governance through adoption of best practices on governance.


Duties and Responsibilities


  1. Perform the function as Assistant to the Company Secretary or Secretary to the Management Executive Committees and Board Committees which include the following:-


  1. prepare skeleton / assist in the drafting of minutes of meeting;
  2. establish list of matters arising and liaise with the relevant stakeholders to obtain the updates for the next meeting;
  3. preparation of agenda of the meeting;
  4. dissemination of decision of meeting;
  5. attend to the administrative preparation for the meeting which includes scheduling of meeting, booking of meeting room, sending notice of meeting, checking quorum for the meeting, collate the meeting papers, binding and uploading of meeting papers etc.
  6. attend to the request for extract minutes of the meeting, authentication of statutory documents, corporate information and appointment of Company’s proxy or corporate representatives from time to time.


The portfolio may cover any of the following as determined by the supervisor:


  1. Board of Directors (BOD);
  2. Board Nomination & Remuneration (BNRC);
  3. Board Audit & Examination Committee (BAEC);
  4. Board Risk Committee (BRC);
  5. Board IT Committee (BITC);
  6. Board Strategic & Sustainability Committee (BSSC);
  7. Board Financing Review Committee (BFRC)



  1. Group Management Executive Committee (GMEC);
  2. Management Operation Committee (MOC):
  3. Management Risk Control Committee A & B (MRCC);
  4. Asset & Liability Management Committee (ALCO);
  5. Management Audit Committee (MAC);
  6. Business Continuity Management Committee (BCMC);
  7. Operational Risk & Control Committee (ORCC);
  8. Recovery Management Committee (RMC);
  9. Rescheduling & Restructuring (“R&R”) Oversight Committee (RROC);
  10. Management It Committee (MITC);
  11. Tender Evaluation Committee “A” (TECA);
  12. Tender Evaluation Committee “B” (TECB);
  13. Sadaqa House & Zakat Committee (SHZC);
  14. Financing Committee “A” (FCA);
  15. Underwriting & Investment Committee (UIC);
  16. BILOB Oversight Committee (BOC);
  17. Financing Committee “B” (FCB) ;
  18. Data Management Committee (DMC); and
  19. Management Sustainability Committee (“MSC”)



  1. BIMB Investment Management Berhad;
  2. Bank Islam Trust Company (Labuan) Ltd;
  3. Farihan Corporation Sdn Bhd;
  4. Al-Wakalah Nominees (Tempatan) Sdn Bhd
  5. BIMB Holdings Sdn Bhd
  6. BIMB Offshore Company Management Services Sdn. Bhd;
  7. BIMB Securities (Holdings) Sdn. Bhd;
  8. Syarikat Al-Ijarah Sendirian Berhad;
  9. BIMB Securities Sdn. Bhd
  10. BIMBEC Nominees (Asing) Sdn. Bhd
  11. BIMBSEC Nominees (Tempatan) Sdn. Bhd


2. Assist in matters relating to Shareholders’ Meeting, i.e., Annual General Meeting or Extraordinary General Meeting of Bank Islam and its subsidiaries.


3. Assist in matters relating to the preparation and lodgment of statutory documents/ returns for Bank Islam and its subsidiaries to Companies Commission of Malaysia and update information in the statutory register books (where applicable).


4. Assist in matters relating to the appointment or reappointment of directors.


5. Assist in the review of governance documents such as the Board Charter, the Terms of Reference and Standard Operating Procedures (SOPs).


6. Assist in matters relating to the Board Evaluation, Board Training and any requirement for any declaration by directors which include declaration on External Professional Commitment, Assessment of Independent Director, Fit & Proper, conflict of interest and connected party transaction etc.


7. Assist in the tracking and updating record of filing of confirmed minutes and attendance for the Board and Management Executive Committees’ members.


8. Any other duties/assignment as and when directed/assigned by the superior as per business requirement from time to time which did not involve disclosing the customers information.