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Assistant Manager, Group Legal and Secretarial

Req ID:  7403
Job Description: 

Summary
Provide company secretarial services and custodian to corporate governance practice.

 

Duties and Responsibilities

Specific

  1. Perform the function as Assistant to the Company Secretary to the Management Executive Committees and Board Committees which include the following:-
    • prepare skeleton / assist in the drafting of minutes of meeting;
    • establish list of matters arising and liaise with the relevant stakeholders to obtain the updates for the next meeting;
    • preparation of agenda of the meeting;
    • dissemination of decision of meeting;
    • attend to the administrative preparation for the meeting which includes scheduling of meeting, booking of meeting room, sending notice of meeting, checking quorum for the meeting, collate the meeting papers, binding and uploading of meeting papers etc.
    • attend to the request for extract minutes of the meeting, authentication of statutory documents, corporate information and appointment of Company’s proxy or corporate representatives from time to time.
  2. Assist in matters relating to Shareholders’ Meeting, i.e., Annual General Meeting or Extraordinary General Meeting of Bank Islam and its subsidiaries.
  3. Assist in matters relating to the preparation and lodgment of statutory documents/ returns for Bank Islam and its subsidiaries to Companies Commission of Malaysia and update information in the statutory register books (where applicable).
  4. Assist in matters relating to the appointment or reappointment of directors.
  5. Attend to the preparation of any proposals to be tabled to the Management Committees, Board or Board Committee as and when required.
  6. Assist in matters relating to the Board Evaluation, Board Training and any requirement for any declaration by directors which include declaration on External Professional Commitment, Assessment of Independent Director, Fit & Proper, conflict of interest and connected party transaction etc.
  7. Assist in the tracking and updating record of filing of confirmed minutes and attendance for the Board and Management Executive Committees’ members.
  8. Attend to preparation of the Integrated Annual Report of the Bank.
  9. Attend to preparation of any reporting required for the department i.e. Report Card.

 

Generic

  1. Assist in the administrative preparation for Board and Board Committees’ meeting and Management Executive Committees meeting.
  2. Any other duties/assignment as and when directed/assigned by the superior as per business requirement from time to time which did not involve disclosing the customers information.

 

Qualification

  • Diploma/Degree in related discipline or equivalent professional qualification
  • Qualified to be Company Secretary (preferred)

 

Years of Experience
Fresh graduate or have at least 3 years relevant experience.

 

Specific Skills/Knowledge and Certification Required

  • Pleasant personality and inclination towards a performance-driven culture.
  • Excellent business writing skill – English and Malay
  • Excellent communication, interpersonal with good business acumen.
  • Be an assertive and innovative team player, highly independent, committed, self-motivated, resourceful and result-oriented.
  • Meticulous and have the ability to multi-task in fast-paced working environment.
  • Ability to network across a variety of functions at various levels.

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